Data protection and gift acceptance guidelines

Data Protection

All personal data concerning donors and potential donors is held securely by the Development and Alumni Relations Office (DARO) and is treated confidentially, stored on secured servers, with access restricted to authorised personnel only, and in accordance with UK Data Protection Law and GDPR. Data is collected from the Data Subject (yourself) and some from publicly available sources such as the Post Office’s National Change of Address database.

Data is used to promote close links between LSHTM and its supporters through a full range of donor activities including the sending of publications, the promotion of services and benefits available to donors, notification of donor events, programmes involving academic and administrative departments, fundraising programmes which may include an element of direct mailing.

Personal data held by LSHTM may include:

  • Your contact details
  • Your communication preferences
  • Communications we have had with you
  • Your biographical information
  • Your professional information
  • Information you have shared publicly on social media
  • Your donation history
  • Your education history at LSHTM
  • Your attendance of LSHTM events
  • Your affiliations with Chapters or other areas of LSHTM

Under GDPR, the Data Subject has:

  • The right to be informed about the  collection and use of their personal data
  • The right of access to their data
  • The right to rectification of inaccurate or incomplete data
  • The right to erasure
  • The right to restrict processing
  • The right to data portability
  • The right to object to processing
  • Rights in relation to automated decision making and profiling

Gift Acceptance guidelines

Statement of Principles

  1. The London School of Hygiene & Tropical Medicine seeks philanthropic support from donors who share our values, as laid out in the School’s mission statement:  “To improve health and health equity in the UK and worldwide; working in partnership to achieve excellence in public and global health research, education and translation of knowledge into policy and practice.”
  2. Independent and impartial research, scholarship and teaching are fundamental to the mission of all universities. The School solicits and accepts gifts on the understanding that the School’s academic independence will be respected  by all parties.
  3. Donors are entitled to appropriate acknowledgment of their gifts, and their gifts must be used for the purposes agreed by the donor and the School.
  4. Those who solicit or accept gifts on behalf of the School will take all reasonable steps to determine the source of the funds, and to ensure they do not derive from illegal or unethical activity.
  5. The School reserves the right to decline or return gifts which it believes are in conflict with its values or could damage the reputation of the School.

The School’s gift-acceptance procedures are guided by the Ethical Principles Behind the Acceptance of Gifts identified by the Council for Advancement and Support of Education–Europe, the professional body representing higher-education fundraisers in the UK and Europe. These principles are endorsed by Universities UK and a number of other UK higher-education organisations and institutions.