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Open Access

  • Information for School researchers wishing to publish Open Access

    What is Open Access?

    How can I make my research Open Access?

    How can I pay for Gold Open Access?

    Processing invoices and publisher invoice payment reminders

    How much the School pays for Open Access

    Making book chapters Open Access

    FAQs

    What is Open Access?

    Open Access is about making your research freely available online. This is now a requirement of many funders including all seven Research Councils in the UK as well as the UK medical research charities Arthritis Research UK, Breast Cancer Campaign, British Heart Foundation, Cancer Research UK, Leukaemia & Lymphoma Research,Wellcome Trust (including WELMEC), National Institutes of Health and the Gates Foundation.

    A full definition of Open Access is provided by the Budapest Open Access Initiative.

    Six things that researchers need to know about open access (from Peter Suber's SPARC Open Access Newsletter)

    Or watch this nice video instead:

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    How can I make my research Open Access?

    This can be achieved in two ways: Green Open Access or Gold Open Access.

    Green Open Access

    With green open access authors publish in any journal and then self-archive a version of the article or an ‘author accepted manuscript’ (the unformatted peer reviewed version) for gratis public use in their institutional repository (such as LSHTM Research Online), in a central repository (such as PubMed Central), or on some other open access website.

    The following paper is an example of a Green Open Access article on Research Online.

    Over 80% of journals allow a version of the paper to be deposited in this way and you can check if a particular journal will allow this by searching the SHERPA RoMEO database of publishers' conditions.

    This presentation gives more details on Green Open Access:

    How to do open access without paying from lshtm

    Gold Open Access 

    With gold open access, authors publish in open access journals, which provide immediate open access to all of their articles, usually on the publisher's website. Hybrid open access journals are subscription journals that provide gold open access only for those individual articles for which their authors (or their author's institution or funder) pay an open access publishing fee.

    The following paper is an example of a Gold Open Access article on Research Online.

    Publishing Gold Open Access:

    Option 1:

    Publish with an Open Access publisher such as PLoS or BioMedCentral. The publisher PDF will be immediately open access and made available in PubMed Central and LSHTM Research Online. A list of over 10,000 open access journals can be found at The Directory of Open Access Journals. A fee (article processing charge or "APC") may be payable.

    Option 2:

    Publish in a journal that offers an ‘open access’ option. Publishers such as Elsevier and OUP provide this service. A fee (article processing charge) will be payable

    For either option the paper should be published with a Creative Commons license. This gives people the right to share, use or adapt the paper depending on the license chosen.

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    How can I pay for Gold Open Access?

    The Library administers the costs of Article Processing Charges (APCs) from two funds - COAF and RCUK.

    The Charity Open Access Fund (COAF) provides the LSHTM with money to cover the cost of article processing charges (APCs) for peer reviewed research, funded wholly or partly by one or more of these UK medical research charities:

    • Arthritis Research UK
    • Breast Cancer Campaign
    • British Heart Foundation
    • Cancer Research UK
    • Leukaemia & Lymphoma Research
    • Wellcome Trust (including WELMEC)

    The School also receives an annual block grant from Research Councils UK (RCUK) in which to pay for Open Access charges, however, individual grants should be spent in the first instance. The Library administers this block grant on researchers behalf. 

    Details of this and COAF can be found in the tabs above.

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    Processing invoices and publisher invoice payment reminders

    Alfredo Taqueban (Administrator for the Library) hands Open Access invoices to the Finance Office every Thursday and depending on how quickly they process this it will be then sent to me in Agresso for coding and payment. It could be paid within a few days’ time – again it depends on the Finance Office – they process 28,000 invoices annually.

    Payment reminders

    If you receive a reminder for payment from a publisher please first locate the invoice that is recorded on our APCs spreadsheet via Google Docs.

    If the invoice is recorded as having been passed to Finance Office please then contact the following within the School's Finance team quoting the invoice number.

    If it is not recorded on the spreadsheet please contact the Open Access team in the Library at researchonline@lshtm.ac.uk

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    How much the School pays for Open Access

    In 2014 LSHTM authors produced 126 Open Access research papers which were paid from Wellcome Trust, RCUK and School funds at a total cost of £222,069.74.  The average cost of a paper paid from these funds was £1,775.48.

     

    Making book chapters Open Access

    A maintained list of publishers likely to permit Open Access of book chapters in institutional repositories such as LSHTM Research Online is available to view (and to update) via this Google spreadsheet.

    We recommend that authors at the School retain the right to self-archive a version of their authored chapters in a repository. This can be done by using an author addenda to any copyright or publishing agreement.

    Further advice can be obtained from the Copyright webpages in the Library and via copyright@lshtm.ac.uk

    If you wish to contact a publisher to request permission to make your book chapter you can use this 

    Book chapter request template (DOT 0.24 MB)

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    FAQs

    Question:

    I am a Research Degree student and I would like to submit some of my PhD research to an open access journal. How do I do that?

    Answer:

    You can search for journals that offer Open Access options by visiting the Directory of Open Access Journals (DOAJ). You can also search for journals that offer paid Open Access options and their conditions via the SHERPA RoMEO website.

    Open access charges (commonly called Article Processing Charges or APCs) are paid for by research funding bodies such as Wellcome Trust and RCUK and we administer these payments on researchers' behalf. If you are funded by either then please see the relevant tabbed pages. Open access charges are also paid from funding grants with other funders, please see visit the COAF page here.

    If you are not funded, we suggest you approach your faculty or department to see if they might pay for OA charges to a journal. 

    Question:

    PMCID vs PMID: What’s the difference?

    Answer:

    The PubMed Central reference number (PMCID) is different from the PubMed reference number (PMID). PubMed Central is an index of full-text papers, while PubMed is an index of abstracts. The PMCID links to full-text papers in PubMed Central, while the PMID links to abstracts in PubMed. PMIDs are not related to the NIH Public Access Policy.

    Question:

    I have just written a paper in a journal with a co-author from another university. I have no funds to pay for open access. Can the School pay for this to be made Open Access?

    Answer:

    We don't have a central fund for paying OA charges at the School but you may want to see if your co-author is able to pay from their institution However some publishers will waive the fee for open access if you contact them, for example the BMJ offer to pay in part of IN full the costs of OA for those who cannot.

    There are other ways of making your paper Open Access, many journal publishers allow a version of the paper to be made available regardless of cost, for example a pre or post peer review copy. You can search for these conditions on the SHERPA RoMEO site.

     

    Question:

    Do we pay Value Added Tax (VAT) on invoices that are sent for payment of Article Processing Charges?

    Answer:

    Although printed books, magazines and journals are zero rated for VAT, Customs and Excise classifies electronic journals as a service, making them liable to a 20 per cent VAT rating, therefore;
    - Print product/journals are subject to VAT at zero rate
    - Online product/journals are subject to VAT at the UK standard rate of 20%

    If you require further information on VAT please contact:

    Tabassum Aslam | Revenue Accountant | E-mail: tabassum.aslam@lshtm.ac.uk

    The School's VAT number is GB 233 7560 66

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    Please contact LSHTM Research Online team with any questions

    E: researchonline@lshtm.ac.uk

    T: + 44 (0)20 7958 8193

  • The Research Excellence Framework and Open Access

    In 2015 the Higher Education Funding Council for England (HEFCE) announced its Policy for open access in the post-2014 Research Excellence Framework (REF). A key requirement of this policy is that all papers submitted to the post-2014 REF ("REF 2020") must have been deposited in an open access repository upon acceptance for publication.

    In order to enable the School to prepare for the next REF, all researchers at the School have been asked to notify publications@lshtm.ac.uk of newly-accepted papers to ensure deposit in LSHTM Research Online. We are working to make this process as simple as possible, but do require some initial and immediate input from individual researchers at the point that their paper has been accepted for publication.

    Please follow the simple guidance below immediately at the point that your paper has been accepted for publication. You co-operation is appreciated.

    Which version of the manuscript do I send?

    Frequently Answered Questions about the new OA requirements for REF.

    http://www.hefce.ac.uk/rsrch/oa/FAQ/


    REF is coming. Are you in?

    Depositing your paper in  LSHTM Research Online is easy. As soon as your paper is accepted for publication you should email publications@lshtm.ac.uk, including:

    • Peer reviewed accepted manuscript
    • Date of acceptance/acceptance email
    • Embargo terms, if applicable

    If you don't deposit within 3 months of acceptance your paper may not be eligible for submission to the REF. Please deposit your accepted manuscript now.

    For further information contact the Library & Archives Service.

    We have put together a presentation on how to deposit:

    This is also available to download, either as the brief summary or full presentation.

    Ref 2020 Overview Presentation

    Ref 2020 Full Presentation 

  • Information for RCUK funded researchers on publishing Open Access

    RCUK requirements (author pays 'Gold' route)

    RCUK requirements ('Green' route)

    If my chosen journal does not meet these requirements, can I still publish there?

    How to deposit my paper with PMC

    Instructions for compliance via the author-pays Gold Open Access route

    FAQs

    From April 1st 2013 any research article or conference proceeding that is published and results from a RCUK funded grant should comply with the  RCUK Open Access policy.

    The policy states that publications should be made Open Access and it supports both ‘Gold’ and ‘Green’ routes to Open Access (see the section on the difference on the tab above), though RCUK has a preference for immediate Open Access with the maximum opportunity for reuse. http://www.rcuk.ac.uk/documents/documents/rcukopenaccesspolicy-pdf/

    The School receives a block grant from RCUK in which to pay for Open Access charges, however, individual grants should be spent in the first instance. The Library administers this block grant on researchers' behalf. Details of this and the Open Access requirements for RCUK funding can be found below.

     

    Research Councils UK are the following:

    Arts and Humanities Research Council (AHRC) Medical Research Council (MRC)
    Biotechnology and Biological Sciences Research Council (BBSRC) Natural Environment Research Council (NERC)
    Engineering and Physical Sciences Research Council (EPSRC) Science and Technology Facilities Council (STFC)
    Economic and Social Research Council (ESRC)  

    RCUK requirements ('Gold' author-pays route)

    If you choose to publish Open Access via the paid Gold Open Access route:

    • The journal should provide immediate and permanent open access to the published version of the paper, free of charge and at the point of use
    • The journal permits immediate deposit of the published version in an Open Access repository (such as LSHTM Research Online or PubMed Central) and is freely available no longer than 6 months after publication (STEM subjects) and 12 months for research funded by ESRC or AHRC). Authors can use the SHERPA/FACT database to check if their publisher complies with this requirement. 
    • You must choose to allow re-use of the content of the paper under the Creative Commons - Attribution (CC-BY) license
    • You should acknowledge the Funder and grant details on the paper
    • Papers must include, if applicable, a statement on how the underlying research materials (e.g. data, samples or models) can be accessed

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    RCUK requirements ('Green' route)

    If your prospective publisher doesn't offer an immediate, unrestricted route to open access (ie Gold author-pays) then to be compliant with RCUK policy journals must offer short embargo green deposit of the peer‐ reviewed manuscript (ie Green) – of 6 months maximum for STEM subjects and 12 months maximum for research funded by ESRC or AHRC. 

    Authors can use the SHERPA/FACT database to check if their publisher complies with these requirements.

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    If my chosen journal does not meet these requirements, can I still publish there? 

    If the journal allows it, you can comply with the open access policies of RCUK by self-archiving a final author manuscript version of your paper in Europe PMC, as long as it is freely available no longer than 6 months after publications. (STEM subjects and 12 months for research funded by ESRC or AHRC). Authors can use the SHERPA/FACT database to check whether their journal offers a compliant publication route, and which route to opt for. 

    The vast majority of journals in which researchers publish their research offer a compliant open access publishing option. If the journal you wish to publish with does not then you are advised not to publish with them.

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    How to deposit my paper into PMC

    The publishers of your paid open access paper should send it to PMC once it is published. However, it has been reported that some are failing to do this. It is therefore responsibility of the funded author to ensure that the paper meets the requirements of the research council by depositing into PMC.

    Deposit your author accepted manuscript in Europe PubMedCentral (if funded by MRC/BBSRC) instructions below: And/or LSHTM Research Online (send the final draft manuscript for deposit) for other funders.
     

    How do I submit a manuscript to Europe PMC plus? HTML Version | PDF Version | Flash Version
    How do I approve the initial PDF Receipt? HTML Version | PDF Version
    How do I approve the final web version of my manuscript? HTML Version | PDF Version | Flash Version


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    Instructions for compliance via the author-pays Gold Open Access route

    1. Pay an article processing charge (APC) to the journal which will then deposit the publisher .pdf to EuropePMC. [Where an APC is paid the papers must be published with the Creative Commons license CC-BY].

    2. Request an invoice from the journal publisher using the School’s London address and addressing it to yourself as the applicant

    London School of Hygiene & Tropical Medicine
    Keppel Street
    London
    WC1E 7HT
    UK

    The School's VAT number is GB 233 7560 66

    3. Send the invoice to researchonline@lshtm.ac.uk or the Research Online team in the Library and include the following information:

    Name of funding body  
    Your Award grant code (not your Departmental code)  
    Name of grant holder (if different from requestor)  
    Full name of department in School (example: Department of Disease Control)  
    Title of paper  
    Title of journal  
    Full list of authors  


    Notes

    • For papers produced in collaboration with other institutions it is the responsibility of the Principal Investigator (PI) to meet RCUK open access requirements.

    • If you have assigned funds to open access in your current grant these must be used before the School’s RCUK Open Access fund.

    What happens next?

    The Administrator for the Library and Archives Service hands Open Access invoices to the Finance Office every Thursday and depending on how quickly they process this it will be then sent to the Research Publications Manager in Agresso for coding and payment. It could be paid within a few days’ time – again it depends on the speed of the Finance Office – they process 28,000 invoices annually.

    Payment reminders

    If you receive a reminder for payment from a publisher please first locate the invoice that is recorded on our APCs spreadsheet via Google Docs.

    If the invoice is recorded as having been passed to Finance Office please then contact the following within the School's Finance team quoting the invoice number.

    If it is not recorded on the spreadsheet please contact the Open Access team in the Library at researchonline@lshtm.ac.uk

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    FAQs 

    Question:

    Could a researcher choose to not pay for Gold OA and deposit via Green OA with a longer embargo period? 

    Answer:

    The RCUK policy is that where a journal does not offer an immediate, unrestricted route to open access (ie Gold) then to be compliant with our policy journals must offer short embargo green deposit of the peer‐ reviewed manuscript (ie Green) – of 6 months max for STEM subjects and 12 months for research funded by ESRC or AHRC. Where a journal offers a Gold option, but the author does not have access to APC funding, we will accept Green with longer embargo periods in line with Govt policy and as outlined in the Publishers Association ‘decision tree’.  This allows for up to 12 months for STEM subjects, and up to 24 months for Arts, Humanities and Social Sciences (HASS).  The one exception is that for biomedical research, in all cases embargo periods for Green must be no more than 6 months (as has been MRC’s policy since 2006).   Institutions need to take this exception into consideration when allocating APC funds, as not all biomedical journals offer 6 months max embargo for Green.

    Question:

    I am a MRC funded researcher and have had a Commentary manuscript accepted by a journal. As per the MRC regulations, every publication produced within my fellowship should be open access, does this include a Commentary?

    Answer:

    No. As a Commentary is not peer-reviewed it is not necessary. According to the RCUK guidelines on Open Access: (i) the policy covers all peer-reviewed research and review articles normally published in academic journals or conference proceedings, and which acknowledge Research Council funding. The policy does not cover monographs, books, critical editions, volumes and catalogues, or forms of non-peer-reviewed material. However, RCUK encourages authors of such material to consider making them Open Access where possible.

    Question:

    We have an MRC-funded grant which was awarded before April 2013 and which ends 31 Dec 2015. The original budget contained a small amount of funds (£1890) for publications, which we have set aside. However, we are planning to publish ~4 papers which those funds will not stretch to; moreover, the papers won't be submitted for publication now until after the grant has closed. How should I pay to make these papers Open Access if my grant was awarded before the 1st April 2013?

    Answer:

    • Since 1 April 2013, all the main Higher Eductaion Institutions (HEIs) have received a block grant to cover research publications costs. All publication costs related to papers covered by the RCUK policy are no longer included in Research Councils’ grants (see section 5.1.9 of the Applicant Handbook (PDF, 796KB)).
    • However, as the MRC already had an Open Access policy since 2006, most existing grants, awarded before the 1 April 2013 will have included some funding for publication costs.
    • The Research Councils expect researchers to use up funding allocated for publications costs in their grants first, and then if the money has run out, or was never allocated in the grant, to use the RCUK Open Access policy block grant that your institution holds.
    • If the grant has ended, but papers are still produced based on the work funded through an MRC grant, then the researchers should call on the RCUK Open Access block grant for funding.

    The School receives a block grant from RCUK in which to pay for Open Access charges, to cover the RCUK Open Access Policy which states that publications should be made Open Access. The Library administers this block grant on researchers' behalf. Details of this and the Open Access requirements for RCUK funding can be found on the tab above

    Question:

    Will the block grant cover all publication charges, or only the open access portion (i.e. what about colour charges, extra page charges etc)?

    Answer:

    In general yes, but because the fund is finite we cannot guarantee this can be paid for and therefore encourage authors to publish open access without incurring extra erroneous charges which are often unrelated to Open Access but outdated journal "costs".

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  • Wellcome Trust & the Charity Open Access Fund (COAF)

    Wellcome Trust Open Access Policy

    What is the Charity Open Access Fund (COAF) and how does it work?

    What types of research papers are eligible?

    What are the conditions I need to meet to access Open Access funds?

    How do I deposit in PMC?

    What if I do not meet the requirements of the funder?

    If my chosen journal does not meet these requirements, can I still publish there?

    What about WT funded papers accepted before the creation of COAF?

    How to achieve Open Access with COAF

    Who do I get in touch with to find out more?

    FAQs

    Wellcome Trust (COAF) Open Access Policy

    The Wellcome Trust’s open access policy requires electronic copies of all original research papers, monographs and book chapters that have been accepted for publication in a peer-reviewed journal, and are supported in whole or in part by Trust funding, to be made freely available from PubMed Central (PMC) (research articles) or PMC Bookshelf (monographs and book chapters) and Europe PMC, as soon as possible, and in any event within six months of the journal publisher’s official date of final publication.

    Who does this relate to?

    The Wellcome Trust guidance on open access states that the policy applies to papers:

    (b). on which a Wellcome Trust Investigator Award holder, Wellcome Trust Fellow or any other individual in receipt of salary support from the Wellcome Trust appears as a co-author during the period of their Award (this applies even where the specific research project is not Trust funded)

    What does the Policy say?

    • expects authors of research papers, monographs and book chapters to maximise the opportunities to make their results available for free
    • requires electronic copies of any research papers that have been accepted for publication in a peer-reviewed journal, and are supported in whole or in part by Wellcome Trust funding, to be made available through PubMed Central (PMC) and Europe PMC as soon as possible and in any event within six months of the journal publisher's official date of final publication. Similarly, monographs and book chapters must be made available through PMC Bookshelf and Europe PMC with a maximum embargo of six months. How do I deposit in PMC?
    • encourages - and where it pays an open access fee, requires - authors and publishers to licence research papers using the Creative Commons Attribution licence (CC-BY) so they may be freely copied and re-used (for example, for text- and data-mining purposes or creating a translation), provided that such uses are fully attributed. CC-BY is also the preferred licence for monographs and book chapters.

    The Trust will provide grantholders with additional funding to cover the open access charges levied by publishers who provide a Wellcome-compliant paid open access option. Where a publishing fee is levied, such works must be available with embargo.See our open access funding page for more information

    You can use the SHERPA/FACT database to check whether the journal you wish to publish in offers a compliant publication route, and which route to opt for (SHERPA/FACT includes the six COAF charities, but in the meantime please check the Wellcome Trust box as funder - the five other COAF funders have consistent open access policies).

    What are the benefits of open access to authors?

    Authors will benefit in two ways:

    First, their research publications will be given much wider dissemination and will be able to be read without restriction by anyone with internet access, resulting in a significant increase in readership. See for example, this review of the literature on this topic in JMLA.

    Second, as readers they will increasingly be able to search the full text of all the research published in their area, not just the research available to them via the subscriptions their institution offers.

    What is covered by the policy?

    (a) The policy applies to all original, peer-reviewed, research publications that have been supported, in whole or in part, by the Wellcome Trust. The policy does not apply to editorials, letters, conference proceedings, review articles or study protocols. Should a Trust-funded author wish to make a non-commissioned review article or a study protocol open access, the Trust is willing to meet the cost of the Article Processing Charge (APC) where the publisher provides a Wellcome-compliant paid open access option (see FAQ 12)  

    (b) From 1 October 2013 the Trust’s open access policy was extended to include scholarly monographs and book chapters authored and co-authored by Wellcome grantholders that arise as part of their grant-funded research. See FAQ 8 for more information.

    (c) The policy does not apply to PhD theses authored by Trust-funded students, however the Trust expects such works to be made freely available from the EThOS repository as soon as possible.

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    What is the Charity Open Access Fund (COAF) and how does it work?

    The Charity Open Access Fund (COAF) is a partnership between Arthritis Research UK, Breast Cancer Now, the British Heart Foundation, Parkinson's UK, Cancer Research UK, Bloodwise and the Wellcome Trust to enable free and unrestricted access to the published outputs of the research they support.

    COAF will meet the open access article processing charges for peer-reviewed research publications resulting from research funded by one or more of the six partner charities.

     The Wellcome Trust administers the Fund on behalf of the partners for this pilot phase. The Library and Archives Service pay the invoices and claim the money back from the Wellcome Trust.

    The seven partner charities are members of the Association for Medical Research Charities (AMRC), which supported the establishment of this partnership.

    COAF funds may only be used to pay open access article processing charges, not to cover other charges that some journals may levy, such as page and colour charges. Where these apply, researchers must use other funds to meet these costs.

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    What types of research papers are eligible?

    COAF funds may be used to meet open access costs associated with original peer-reviewed research articles and non-commissioned review articles, subject to the requirements outlined below.

    Funds may not be used for any open access costs associated with commissioned reviews or conference proceedings.

    You may access COAF funds to meet open access costs for any paper resulting from research supported in whole or in part by one or more of the partner funders. However, if other research funders have supported the work reported in the paper, and these funders mandate open access, the WT expect the open access costs to be split between the contributing funders.

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    What are the conditions I need to meet to access Open Access funds?

    Where a research paper is paid to be made Open Access using the COAF fund- the following should be adhered to:
     

    The paper is made freely available from PubMed Central (PMC) (research articles) or PMC Bookshelf (monographs and book chapters) and Europe PMC** - where it must be made freely available at the time of publication or within 6 months (a link to the article on the publisher site is not sufficient) Journal policies can be checked via the SHERPA FACT website
    License the paper under a Creative Commons Attribution-only (CC-BY) licence. This requirement applies only to original research papers submitted for publication from 1 April 2013, where COAF funds have been used to pay for Open Access. (Author-accepted manuscripts that are not paid to be made open access can use any Creative Commons licence)
    Acknowledge the funder and grant details on the paper
    Include a clear statement in the publication about how the data, models and other materials underpinning the publication can be accessed by researchers and other users ** LSHTM has a research data repository Data Compass for this use

    The journal will deposit, on behalf of the author, the final version of the article - which includes all the changes that arise from the peer-review, copy-editing and proofing processes - in PubMed Central (PMC)**, however some publishers are not doing this (20% of paid papers in 2015 according to the Wellcome Trust) and it is the funded author to ensure this happens.

    **Content deposited in PMC is automatically mirrored to the Europe PMC repository.

    You can read what the requirements are for publishing COAF-funded research papers in this checklist

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    How do I deposit in PMC?

    The publishers of your paid open access paper should send it to PMC once it is published. However, it has been reported that some publishers are failing to do this. It is therefore responsibility of the funded author to ensure that the paper meets the requirements of the research council by depositing into PMC. 

    As a Wellcome Trust PRINCIPLE INVESTIGATOR (PI) you should already have Europe PMC plus login details, but if you have forgotten or mislaid this login, please contact the British Library helpdesk on 01937 546071 or by email: helpdesk@europepmc.org.

    Deposit your author accepted manuscript in Europe PubMedCentral (if funded by MRC/BBSRC/COAF/WELLCOME TRUST) instructions below:
     

    How do I submit a manuscript to Europe PMC plus? HTML Version | PDF Version | Flash Version
    How do I approve the initial PDF Receipt? HTML Version | PDF Version
    How do I approve the final web version of my manuscript? HTML Version | PDF Version | Flash Version

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    What if I do not meet the requirements of the funder?

    Authors who fail to follow the requirements of their grant can be met with the following sanctions from the WT which are as follows:

    Where non-compliant papers are identified in an End of Grant Report, the Trust will withhold the final 10 per cent of the ‘total transferable funds’ budget on the grant until all papers comply. See 10 per cent retention policy.
    Applicants will be required to ensure that Trust-funded papers resulting from current or previous grants are compliant before formal notification of any funding renewals or new grants can be issued.
    Researchers will not be permitted to include any non-compliant Wellcome-funded publications in any application submitted to the Trust; such papers will be removed from the application and therefore discounted from consideration of a researcher’s track record *http://www.wellcome.ac.uk/About-us/Policy/Spotlight-issues/Open-access/Guides/WTD018855.htm#_11._What_happens


    We outline the above in more detail in a Library blog post we wrote here.

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    If my chosen journal does not meet these requirements, can I still publish there?

    If the journal allows it, you can comply with the open access policies of the partner funders by self-archiving a final author manuscript version of your paper in Europe PMC, as long as it is freely available no longer than six months of the date of publication. If you self-archive, no APC is charged and no call will be made on COAF.

    You can use the SHERPA/FACT database to check whether your journal offers a compliant publication route, and which route to opt for (SHERPA/FACT will be updated to include the six COAF charities, but in the meantime please check the Wellcome Trust box as funder - the five other COAF funders have consistent open access policies).

    The vast majority of journals in which researchers supported by the partner charities publish their research offer a compliant open access publishing option.

    What about WT funded papers accepted before the creation of COAF?

    Details of retrospective payment of Article Processing Charges for Wellcome Trust funded papers accepted for publication before 1 October 2014:

    • APC invoice received before September 30 2014 
      You must claim the cost of APC back from the existing Wellcome Trust open access funding (not COAF) before October 3 2014 by contacting your Wellcome Trust grant manager or researchonline@lshtm.ac.uk
    • Paper accepted before 1 October, and APC invoice received on or after 1 October
      If a paper was accepted for publication before 1 October 2014 but the APC invoice was received on October 1 2014 or later, you will be able to reclaim the cost of the APC from the COAF.
    • Paper accepted after 30 September
      If the paper was accepted for publication after 30 September 2014, application must be made to pay the APCs from COAF at the point of acceptance.

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    How to achieve Open Access with COAF:

    1. Request an invoice from the journal publisher using the School’s London address and addressing it to yourself as the applicant

    London School of Hygiene & Tropical Medicine
    Keppel Street
    London
    WC1E 7HT
    UK

    Our VAT number is GB 233 7560 66

    2. Email the invoice on to researchonline@lshtm.ac.uk or post it to the Research Online team in the Library and include the following:
     

    Name of funding body  
    Your Award grant code (not your Departmental code)  
    Name of grant holder (if different from requestor)  
    Full name of department in School (example: Department of Disease Control)  
    Title of paper  
    Title of journal  
    Full list of authors  

    What happens next?

    The Administrator for the Library and Archives Service hands Open Access invoices to the Finance Office every Thursday and depending on how quickly they process this it will be then sent to the Research Publications Manager in Agresso for coding and payment. It could be paid within a few days’ time – again it depends on the speed of the Finance Office – they process 28,000 invoices annually.

    Payment reminders

    If you receive a reminder for payment from a publisher please first locate the invoice that is recorded on our APCs spreadsheet via Google Docs.

    If the invoice is recorded as having been passed to Finance Office please then contact the following within the School's Finance team quoting the invoice number.

    If it is not recorded on the spreadsheet please contact the Open Access team in the Library at researchonline@lshtm.ac.uk

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    Who do I get in touch with to find out more?

    For any queries concerning the operation of COAF, please contact us in the Library at researchonline@lshtm.ac.uk.We may direct your query to the relevant partner funder(s) where appropriate.

    If your query is specifically related to the open access policy of an individual partner charity, you should contact the relevant charity in the first instance:

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    FAQs

    Question:

    Can I use my Wellcome Trust grant to pay for additional page and colour plate charges?

    Answer:

    Additional open access funding cannot be used to cover additional page and colour plate charges. Page and/or colour publication charges associated with original research papers can be met from the Flexible Funding Allowance on each grant.

    However, such publication costs will only be met through the FFA on studentships and training and intermediate fellowships. For other grants schemes where FFA is not provided, support for reasonable page and/or colour publication costs may be requested at the start of an application.

    Further FAQs for Wellcome Trust funded authors.

    Question:

    I am funded by the Wellcome Trusts' Institutional Strategic Support Fund (ISSF) at the School am I eligible to have open access charges paid for? 

    Answer:

    Yes, you should be eligible as long as all the other criteria are met (the research arises directly from support provided by that grant etc). Further information available from the Wellcome Trust FAQs

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  • Paying for Open Access if unfunded

    AS OF 1ST MAY 2016 the School's fund for researchers who are unfunded to publish Open Access has been fully spent.

    Please contact researchonline@lshtm.ac.uk for advice and alternatives on publishing OA.

    BMC - Open access waiver fund

    BioMed Central provides an automatic waiver to authors based in any of the following countries, which were classified by the World Bank as Low-income economies or Lower-middle-income economies as of September 2015, and which have a 2014 gross domestic product of less than 200 billion US dollars (reference - World Bank 1st September 2015).
     

    • Afghanistan
    • Armenia
    • Bangladesh
    • Benin
    • Bhutan
    • Bolivia
    • Burkina Faso
    • Burundi
    • Cambodia
    • Cameroon
    • Cape Verde
    • Central African Republic
    • Chad
    • Comoros
    • Congo, Dem. Rep
    • Congo, Rep.
    • Côte d'Ivoire
    • Djibouti
    • El Salvador
    • Eritrea
    • Ethiopia
    • Gambia, The
    • Georgia
    • Ghana
    • Guatemala
    • Guinea
    • Guinea-Bissau
    • Guyana
    • Haiti
    • Honduras
    • Kenya
    • Kiribati
    • Korea, Dem Rep.
    • Kosovo
    • Kyrgyz Republic
    • Lao PDR
    • Lesotho
    • Liberia
    • Madagascar
    • Malawi
    • Mali
    • Mauritania
    • Micronesia, Fed. Sts.
    • Moldova
    • Morocco
    • Mozambique
    • Myanmar
    • Nepal
    • Nicaragua
    • Niger
    • Papua New Guinea
    • Rwanda
    • Samoa
    • São Tomé and Principe
    • Senegal
    • Sierra Leone
    • Solomon Islands
    • Somalia
    • South Sudan
    • Sri Lanka
    • Sudan
    • Swaziland
    • Syrian Arab Republic
    • Tajikistan
    • Tanzania
    • Timor-Leste
    • Togo
    • Uganda
    • Ukraine
    • Uzbekistan
    • Vanuatu
    • Vietnam
    • West Bank and Gaza
    • Yemen, Rep.
    • Zambia
    • Zimbabwe

     

     

    Introduction

    I am eligible – what should I do next?

    Eligible Journals for School Open Access Fund

    Introduction

    The School has established a fund to help researchers not in receipt of research grants to publish Open Access via the Gold “author pays” Open Access route

    The fund will cover Article Processing Charges from journals in what are described as pure Open Access and selected Hybrid Open Access "high impact" journals.

    All journals published by Elsevier, BioMed Central and PLoS are automatically eligible. In addition, Deans of Faculty have selected a list of "high impact" journals that researchers can submit to.

    Approach us

    1. Check to see if you may be eligible please see the list of preferred journals.

    2. As the amount in the fund is finite the Library administers the fund on a first-come-first served, case-by-case basis - ask if we still have money left!

    3. Confirm with any co-authors if they are receiving funding before you proceed, as there may be an alternative means of funding Paid Gold Open Access. In addition please ask the journal if they would waive any Open Access fees because you are unfunded.

    4. Lastly, you can publish open access via the green open access route where authors publish in any journal and then self-archive a version of the article or an ‘author accepted manuscript’ (the unformatted peer reviewed version) for gratis public use in their institutional repository (such as LSHTM Research Online), in a central repository (such as PubMed Central), or on some other open access website. 

    Over 90% of journals allow a version of the paper to be deposited in this way and you can check if a particular journal will allow this by searching the SHERPA RoMEO database of publishers' conditions. Further information is available on the Open Access tab above.

    I am eligible – what should I do next?

    Firstly, please contact researchonline@lshtm.ac.uk to ensure there are still funds available, and to confirm eligibility by stating

    that you are unfunded

    co-authors are unfunded

    and you've been unsuccessful in requesting a waiver.

    School Open Access Fund request

    Once your eligibility is confirmed, you will need to process payment with the journal by selecting a paid Open Access option. 

    The following conditions should be met:

    • Following best practice in publicly funded research you should choose to allow re-use of the content of the paper under the Creative Commons - Attribution (CC-BY) license. Why?
    • We ask that you acknowledge the funder of the research and LSHTM as paying to make the paper Open Access.
    • Papers should include, if applicable, a statement on how the underlying research materials (e.g. data, samples or models) can be accessed.

    You should request an invoice which uses the School's address and is addressed to you.

    London School of Hygiene & Tropical Medicine

    Keppel Street

    London

    WC1E 7HT

    UK

    The School's VAT number is GB 233 7560 66

    You should then send the invoice by email to researchonline@lshtm.ac.uk along with the following information

     

     

      
    Cost of Open Access £$ €  
    Your full name  
    Name of department in School (example: Department of Disease Control)  
    Title of paper  
    Title of journal  
    Full list of authors  

    We will then process the invoice with Finance and arrange payment.

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    Eligible Journals for School Open Access Fund

    All journals published by Elsevier, BioMed Central and PLoS are automatically eligible. In addition Deans of Faculty have selected the following list of journals.
     

    Journal Publisher Impact Factor Cost (as of Sept 2013)
    Aids LWW 6.245 $3,800
    Am J Epidemiol OUP 5.216 £1700
    Am J Public Health American Public Health Assoc 3.926 $2,500
    Blood American Society of Hematology 9.898 $2000
    BMJ BMJ 14.093 £3,000
    BMJ Open BMJ £1350
    Bull WHO WHO 5.302 £0.00
    Clinical Infectious Diseases OUP 9.154 £1700
    Epidemiology LWW 5.566 $3,800
    Globalisation and health BMC 2.65 £1290
    Health Econ Wiley 2.123 $3000
    Health Policy and Planning OUP 2.651 £1500
    Infection and Immunity American Society for Microbiology 4.165 $3000
    International Journal of Cancer Wiley 5.444 $3000
    Int J Epidemiol OUP 6.414 £2000
    JAMA American Medical Association 30 £0.00
    Journal of Acquired Immune Deficiency Syndromes LWW 4.425 $3,800
    J Bacteriol American Society for Microbiology 3.825 $3000
    J Clin Micro American Society for Microbiology 4.153 $3000
    Journal of Development Studies Taylor & Francis 0.794 £ 1,788

    Journal of Epidemiology and Community Health

     

    BMJ 3.192 £1950
    J of Health Policy, Politics and Law Duke University Press 0.873 ContactEditor
    J Infect Dis Oxford University Press 6.41 £2000
    Journal of the Royal Statistical Society Wiley 2.11 $3000
    Med Anthropology Taylor & Francis 1.344 £ 1,788
    Nature NPG 36.280 £3150
    N Engl J Med Massachusetts Medical Society 53.298 £0.00
    Pediatr Infect Dis J LWW 3.577 $3,800
    Pharmacoepidemiology and Drug Safety  Wiley 2.528 $3000
    PNAS National Academy of Sciences 9.681 £1,350
    Policy and Politics Policy Press 0.697 £1,500
    Sex Transm Infect BMJ 2.854 £1950

    Social Psychiatry & Psychiatric Epidemiology

     

    Springer Verlag

    2.696

     

    $3000
    Statistics in Medicine Wiley 1.877 $3000
    Transactions of the Royal Society of Tropical Medicine and Hygiene OUP   £1700
    Tropical Medicine & International Health Wiley 2.795 $3000
    Violence against women Sage 1.328 £1600

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  • Open access policies of other funders

    National Institute for Health Research

    Gates Foundation

    National Institutions of Health (NIH) / NIAID

    European Union - Horizon 2020

    EC/OpenAIRE FP7 Post-Grant Open Access funding

    Department for International Development

     

    National Institute for Health Research (NIHR)

    • The cost of APCs and other appropriate publication charges will be supported either through the original NIHR award, or where applicable an NIHR Open Access Fund. Researchers will need to contact the awarding NIHR Programme Coordinating Centre to review the correct approach. This does not apply to any recipient of NIHR funding prior to 1st April 2014, which remain under the requirements of their original contract.
    • Full text to be deposited into Europe PMC immediately or within 6 months of publication
    • Any APC should be met from original grant but requests for extra funds may be considered.
    • Open Access articles published according to this policy must acknowledge the NIHR funding and carry the standard disclaimer as described in the relevant guide to using the NIHR identity for the particular Infrastructure initiative.
    • In the case of a project funded jointly by NIHR and other funders, where the other funder has an Open Access policy, the majority funder is expected to pay for the appropriate APC. For example, in the case of a joint project funded by MRC (51%) and NIHR (49%) then the NIHR would expect the APC to be funded via the Research Councils UK (RCUKs) arrangements for Open Access publication.
    • Further details: https://docs.google.com/document/d/10JAV9j7505hawifa0jEPPmdoBcqZut9mXek2LDtCaJI/edit?usp=sharing


    Q. What if I have run out of funds from my original grant to pay for Open Access?

    Answer

    According to NIHR any Article Processing Charge should be met from the original grant but requests for extra funds may be considered.The APC costs for Infrastructure publications compliant with this policy should be paid from the Infrastructure award. If these costs are forecast to exceed the budget of the Infrastructure award then Infrastructure managers or directors should contact the Infrastructure and Research Schools (IRS) team at the NIHR Central Commissioning Facility, as soon as possible, to discuss compliance with the policy.

    If there are no funds available and the NIHR are unable to contribute towards Gold Open Access you will still be meeting your grant obligations by submitting the final draft copy of the paper to European PMC.

    The article must be linked to the Infrastructure award entry on Europe PMCPlease first try the route above and if you are unsuccessful please contact researchonline@lshtm.ac.uk

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    Gates Foundation

    The Bill & Melinda Gates Foundation have now adopted an Open Access policy that enables the unrestricted access and reuse of all peer-reviewed published research funded, in whole or in part, by the foundation, including any underlying data sets.

    As of January 1, 2015 an Open Access policy will be effective for all new funding agreements.

    During a two-year transition period, publishers will be permitted to apply up to a 12 month embargo period on the accessibility of the publication and its underlying data sets. This embargo period will no longer be allowed after January 1, 2017.

    Further details of the new Policy.


    National Institutes of Health (NIH) / NIAID

    NIH makes the peer-reviewed articles it funds publicly available on PubMed Central. The NIH public access policy requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to PubMed Central immediately upon acceptance for publication.

    Before you sign a publication agreement or similar copyright transfer agreement, make sure that the agreement allows the paper to be posted to PubMed Central (PMC) in accordance with the NIH Public Access Policy.  Final, peer-reviewed manuscripts must be submitted to the NIH Manuscript Submission System (NIHMSupon acceptance for publication, and be made publicly available on PMC no later than 12 months after the official date of publication. 

    Anyone submitting an application, proposal or report to the NIH must include the PMC reference number (PMCID) when citing applicable papers that they author or that arise from their NIH-funded research.

    For further details, please refer to:

    http://publicaccess.nih.gov/

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    European Commission FP7/Horizon 2020

    • Full text to be deposited into LSHTM Research Online immediately (if paid Gold Open Access) or within 6 months of publication if Green Open Access.

    • Any APC should be met from original grant

    • If no funds available you should deposit author accepted manuscript

    Guidelines on Open Access to Scientific Publications and Research Data in Horizon 2020 Version 1.0 11 December 2013

    Post-Grant Open Access funding is also available

    •If you are a researcher, partner or coordinator in a FP7 project that has recently finished or is approaching its end-date 

    •Your forthcoming peer-reviewed open access publications could be eligible for funding. 

    •You can request funds here:http://postgrantoapilot.openaire.eu/.

    Basic Eligibility Criteria

    •Articles in fully open access journals and open access books are eligible. 

    •Funding should be requested once the manuscript has been accepted 

    •The FP7 project must have finished, but no more than two years ago. 

    •Three publications can be funded per project. 

    •The pilot will pay up to 2,000 EUR for research articles and 6,000 EUR for monographs.

    •Articles published before the initiative was launched are not eligible. 

    •Page and colour charges will not be covered.

    Further information:

    https://www.openaire.eu/edocman?id=799&task=document.viewdoc

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    Department For International Development (DFID)

    • Full text  articles and project reports should be deposited into either LSHTM Research Online or R4D (DFID’s research repository)

    • Monographs and book chapters should also be made open access where possible

    • Any APC should be met from original grant

    • Creative Commons license should be used, CC-BY encouraged

    • contact researchonline@lshtm.ac.uk where alternative arrangements could be made or deposit author accepted manuscript into Europe PMC

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    If you have a different funder please contact LSHTM Research Online team for advice E: researchonline@lshtm.ac.uk T: + 44 (0)20 7958 8193

  • This page outlines the discounts that researchers at the School are entitled to when they publish with the British Medical Journal (BMJ) and BioMed Central (BMC).

    BioMed Central

    25% discount for School authors

    All staff and students who publish in a BMJ journal and wish to make their article immediately ‘Open Access’ qualify for a 25% discount on the fee.
     

    Upon acceptance a discount code is emailed to authors based on their affiliation and they then input this into RightsLink upon payment to receive the 25% Discount.

    Once the RightsLink Open Access portal is in place the author will be assigned the discount automatically, based on their affiliation. This should be active early next year (2016) but for now this is a manual process.

    Not all BMJ journals are pure Open Access so it is the choice of authors whether or not they wish to go Open Access, however if you are Wellcome or RCUK funded then you are expected to select the Open Access option.

    Totally Open Access BMJ journals:

    The BMJ BMJ Open Respiratory Research
    BMJ Open Lupus Science & Medicine
    BMJ Open Diabetes Research & Care Open Heart
    BMJ Open Gastroentorology Veterinary Record Open

    Open Access waiver

    The BMJ is an Open Access journal and will accept part payment where only limited funds are available, and offers a waiver to authors without funding. Please contact the BMJ stating your reasons for part payment or a full waiver of fees. More information can be found from the BMJ FAQ http://bmjopen.bmj.com/site/about/faqs.xhtml#11

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    15% discount for School authors

    The BMC Supporter Membership entitles School researchers to a 15% discount of the APC for accepted research papers. In the last 12 months (up to June 2015) researchers published 77 articles under this membership and saved at total of £14,995.00 

    The School has decided not to renew its Wellcome Prepay Membership with BMC which means the instant payment option for researchers is no longer available.

    If you wish to pay for an APC for Open Access with BMC please follow the INVOICE instructions in the individual funder tabs above.

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  • Open Access to monographs

    Monographs and book chapters are a key part of academic publishing. 

    This has been reflected in recent developments by bodies such as Wellcome TrustJISCHEFCE to tackle the issues surrounding making such material open access.

    The Wellcome Trust Open Access Policy also includes monographs and book chapters.

    The details…

    • Wellcome Trust grant holders who were awarded grants on or after 1 October 2013 are now required to make monographs and book chapters Open Access. Full details of their policy are available on the Wellcome Trust website but to summarise:

      •    All original scholarly monographs and book chapters authored or co-authored by Trust grant holders as part of their Wellcome funded research should be made Open Access
      •    Outputs should be made available in PMC Bookshelf and Europe PMC as soon as possible, with a maximum embargo of 6 months. To do this authors/publishers should use the monograph and book chapter deposit form.
      •    For LSHTM researchers Open Access charges can be paid from the LSHTM Wellcome Trust Open Access fund. See our Open Access web pages for details of how to do this.
      •    Where an Open Access fee is paid monographs and book chapters must be made available immediately and be licensed to support reuse. The Wellcome Trust have stated that the Creative Commons Attribution licence (CC-BY) is strongly preferred but that they will accept non-commercial and/or no-derivatives licences (i.e. CC-BY-NC, or CC-BY-NC-ND).

    For those with older grants this policy will come into effect from October 2014.

    How we can help you

    If you are funded by the Wellcome Trust and are in the process of publishing a monograph or book chapter please contact us with details of the publication (title and publisher) and your grant number and we can provide guidance on how to access the fund and Wellcome Trust requirements.

    So far we have three Open Access book chapters in our public access repository, LSHTM Research Online, but watch this space for developments in this area.

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