Guidelines for using the archives
Guidelines for using the archives
These guidelines are designed to minimise the risk of damage to the archive collections so as to preserve them for future use.
No items of food or drink, including chewing gum, sweets and drinking water, may be consumed while using the material
Pencils only may be used for note-taking. These can be borrowed from the Archivist
The use of laptops is permitted
Do not write on the documents, and do not lean or rest on top of documents while consulting them
Avoid touching the text of the documents
The number of items which can be consulted at one time is limited to ten. Readers are permitted to order all of the items required, but if the number exceeds ten, these items will be kept by the Archivist, from whom they will be made available in exchange for the consulted documents
Researchers should ensure that they have clean hands when handling documents.
Researchers should seek advice on how to handle material if in any doubt
Where material is known to be damaged, this will be noted when it is issued to the user. Documents will be checked on return for any signs of new damage
Researchers are encouraged to participate in the care of the collections. Please inform the Archivist if you become aware of damage to the materials you are studying
Please ensure that the documents are kept in the order in which they were found
The use of cameras is allowed. Please consult the Digital Camera Policy for further information
Due to its fragile nature archive material may only be photocopied by the Archivist. There may be some items that can not be photocopied as they are too fragile, this is at the discretion of the Archivist. It is regretted that photocopies will not be done on a while-you-wait basis. Please see separate Photocopy Policy
Copyright - Researchers wishing to publish material must seek permission from the copyright owner, please contact the Archivist in the first instance
Data protection - Access to personal data on living persons for research purposes is only allowed on the explicit undertaking that the data are not processed to support measures or decisions with respect to particular individuals or in such a way that substantial damage or distress is, or is likely to be, caused to any data subject.
